The process

We are Passionate
about what we do

At Sketch Studio we put passion in our work that focuses on all spheres of industrial, commercial and domestic markets.

Our fresh outlook at perception and design places us at one of the top spots as a company that has earned itself a deserved image of excellence in what it specializes in.

Sketch Studio progressively challenges itself to break new grounds in design and execution-focused social architecture as we engage ourselves in projects that stretch our limits with every new assignment we put our hands on.

The process

  • Stage A – Inception
  • Stage B – Feasibility
  • Stage C – Outline Proposal
  • Stage D – Scheme Design
  • Stage E – Detailed Design
  • Stage F – Construction Document
  • Stage G – Bills of Quantities
  • Stage H – Tender Action
  • Stage I – Project Planning
  • Stage J – Operations on site
  • Stage K – Completion
Stage A – Inception
  • Accept appointment from client.
  • Obtain general background information and inform client of responsibilities.
  • Obtain initial statement of requirements from client together with preliminary details of project, verify site plan and make initial site visit.
  • Assist client in appointment of engineers where necessary.

Stage B – Feasibility
  • To be carried out by client in conjunction with estate agents.
  • Organize nucleus design team with client, firm up scope of work, create client query list and receive response, ensure other consultants are appointed.

Stage C – Outline Proposal
  • Organize design team,
  • Arrange liaison to discuss responsibilities,
  • Prepare plan of work and timetable,
  • Compile dossiers on information together with sketch designs,
  • Identify assumptions, co-ordinate version of all members reports,
  • Including fully developed brief and present proposals to client and discuss and receive further instructions.
Stage D – Scheme Design
  • Organize design team,
  • Clear outstanding items with client,
  • Pass information to team,
  • Prepare report,
  • Including fully developed brief,
  • Explanation of scheme outline specification,
  • Cost plan and timetable.
  • Present scheme design and report to client and obtain views and decisions and arrange for client to obtain all necessary statutory approvals.
Stage E – Detailed Design
  • Organize design team and review progress, brief, and client decisions.
  • Redefine roles and responsibilities and maintain and co-ordinate progress throughout the stage.
  • Call necessary meetings with design team to make reconciliationʼs that are necessary as any result of a review.
  • Obtain team agreement including clientʼs agreement that no further change in size, shape, location or cost is necessary.
Stage F – Construction Document
  • Organize design team, review progress, brief and any client decisions and review roles and responsibilities.
  • Maintain and co-ordinate progress throughout the stage, seek approvals with the assistance of the client that are not so far given.
  • Initiate advance ordering if necessary.
  • Complete production information necessary for tender purposes.
Stage G – Bills of Quantities
  • Organize design team, review progress brief and client decisions.
  • Review roles and responsibilities.
  • Receive from others and produce details for Bill of Quantities and agree preambles.
  • Recommend shortlist of tenderers, obtain clientʼs agreement and issue invitations in line with approved procedure.
  • Prepare, complete, check and print Bill of Quantities.
Stage H – Tender Action

Organize design team, review progress and issue tenders, receive tenders and reporton tenders.

Stage I – Project Planning
  • inform client of any additional responsibilities of the design team,
  • Discuss financial arrangements with client, and establish methods of communicatingand instructions.
  • Prepare sets of contract drawings for checking and arrange signature, issue sets of drawings of production information for contract administration for contractor, site etc.
  • Agree priorities and timetables and methods of programming, discuss any special arrangements. Agree any formal nominations of sub contractors.
  • Establish outline site restrictions.
  • Agree insurance, bond etc.
  • Agree arrangements for site visits and site meetings and site inspections.
  • Agree arrangements for quality control.
  • Prepare list of critical dates.
  • Brief site staff.
  • Settle any queries.
  • Agree methods of progressing.
Stage J – Operations on site
  • Hold regular site meetings and issue the minutes thereof.
  • Agree accuracy of previous minutes.
  • Check work done and record progress.
  • Review continuously communication and organisation.
  • Issue Architects instructions and drawings from time to time.
  • Issue valuations and certificates.
  • Nominate any further outstanding sub contractors.
  • Consider any variations.
  • Receive claims and adjudicate if appropriate.
  • Check that the rights and duties of both client and contractors and fulfilled.
  • Authorise day works if required. Keep client informed of progress.
  • Keep client furnished with running financial statements.
  • Obtain client approvals to any increased costs.
  • Initiate action for commissioning and testing at appropriate times.
  • Initiate production of maintenance manuals and record drawings.
Stage K – Completion
  • Ensure two weeks before date of practical completion that the building is ready for inspection.
  • Inform client of need to insure building and contents.
  • Inspect building, list any outstanding works and circulate.
  • Hold handover meeting.
  • Issue certificates of practical completion and certificate for release of moiety retention fund.
  • Determine necessary action on urgent defects, and instruct contractor accordingly.
  • If client wants modification outside scope of original design and specification, advise accordingly and make separate contract documents.
  • Organize any feedback review if necessary.
  • Inspect buildings before the end of the defects liability period and check that incomplete work has been completed.
  • Prepare schedule of defects and define contractorʼs responsibility.
  • Prepare separate schedules of client modifications.
  • Request contractor to programme work for agreement with client.
  • Instruct contractor to check that all work has been executed.
  • Final inspection of the works. Agree final account and send to contractor for final agreement.
  • Issue certificate of making good defects.
  • If appropriate issue certificate for release of residue of retention fund. Issue final certificate.

Why work with us?


Personalized service

We offer personalized service, this ensures professionalism and complete control at every level of the project.

Attention to detail

Our passionate attention to detail to every aspect of the project ensures nothing is overlooked and ensures the project realizes its full potential.

Vast experience

Our vast experience in Corporate Interiors and architecture ensures the foot plate is designed to ensure practical use of space and flexibility.


Our contemporary and creative style of design will ensure the Building enhances the general aesthetic value of the location and leaves a positive impression on all its users.